Privacy Policy for SemantiSys AS

Who we are

Our website address is: https://semantisys.ai.

1. Introduction

SemantiSys AS (“we,” “us,” or “our”) operates the website www.semantisys.ai and provides specialized data reconciliation services for the aviation MRO industry. This Privacy Policy explains how we collect, use, and protect personal data in compliance with the EU General Data Protection Regulation (GDPR) and the Norwegian Personal Data Act (Personopplysningsloven).

2. Data Controller

SemantiSys AS is the data controller for the personal data processed through this website.

  • Company Name: SemantiSys AS
  • Address: Håkon Melbergs vei 16, 1783 Halden, Norway
  • Email: info@semantisys.ai

3. What Data We Collect

We limit data collection to what is strictly necessary to provide our services:

  • Contact Information: Name, email address, job title, and company name when you contact us via our website or sign up for a demo.
  • Technical Data: IP address, browser type, and usage patterns collected via essential cookies to ensure website functionality.
  • Client Project Data: In a B2B capacity, we process technical data (e.g., ESNs, Data Modules). While this is largely industrial data, any associated user logs are treated with strict confidentiality.

4. Purpose and Legal Basis

We process your data based on the following:

  • Contractual Necessity: To provide the services or information you requested.
  • Legitimate Interest: To improve our website and secure our services.
  • Consent: Where you have explicitly opted-in (e.g., marketing newsletters).

5. Data Storage and Sovereignty

In accordance with Norwegian preferences for data residency:

  • All personal data is stored on secure servers within the European Economic Area (EEA).
  • We do not transfer personal data to “Third Countries” (outside the EEA) unless adequate protection measures (such as Standard Contractual Clauses) are in place.

6. Data Retention

We retain personal data only as long as necessary for the purposes described above or to comply with statutory retention periods under Norwegian law (e.g., accounting or tax requirements).

7. Your Rights (GDPR)

As a data subject, you have the following rights:

  • Access: The right to request a copy of the data we hold about you.
  • Rectification: The right to correct inaccurate data.
  • Erasure: The right to be “forgotten” and have your data deleted.
  • Restriction: The right to limit how we process your data.
  • Portability: The right to receive your data in a machine-readable format.
  • Objection: The right to object to processing based on legitimate interests.

To exercise these rights, please contact us at info@semantisys.ai.

8. Third-Party Sharing

We do not sell or trade your personal data. We may share data with trusted service providers (e.g., hosting partners or CRM tools) who act as Data Processors and are bound by strict Data Processing Agreements (DPA).

9. Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or alteration. Our “Logic Layer” approach is designed to minimize the handling of sensitive personal identifiers.

10. Complaints

If you believe we have processed your data in violation of the GDPR, you have the right to lodge a complaint with the Norwegian Data Protection Authority: Datatilsynet P.O. Box 458 Sentrum 0105 Oslo, Norway www.datatilsynet.no

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